Check out the UConn Today article about our Data Privacy and Security efforts–including a shout-out about our Data Privacy Month initiative! We are newsworthy around here!
This week, we are focusing on Cloud Computing and File Sharing. Though there are different types of clouds, practically everyone who uses a computer uses “The Cloud” in some way or another. But do you really know how the cloud works? Sending information via email and over the internet may be useful when you need to share or access something quickly. However, if you do not share or access that information in a secure manner, what seemed quick and convenient could cause you or the subject of the information a huge headache if that information is intercepted to gets into the wrong hands. Here are some things to consider when sending personal or sensitive information electronically both at UConn and in your personal life:
Cloud security tips
It’s the little things that count. Take the proper precautions by adopting easy proactive security habits and it will go a long way in safeguarding your personal data on the cloud.
UConn resources for file sharing
We live in a fast paced world that has faced paced problems. With the click of a mouse, enormous amounts of data can be compromised in an instant. Often times, email is not a secure method by which to transfer data or information. Luckily, UConn does have some easy to use resources for you that are also secure. The UITS Information Security Office recommends that you use a tool called “File Locker” to use when transmitting sensitive information. File Locker is a web-based application that allows UConn faculty, staff, and students to securely send or temporarily store sensitive files. Visit https://web2.uconn.edu/filelocker/ to learn more.
UConn resources for detecting insecure data at work and at home
We’re human, we make mistakes and it’s a part of life, right? We also have the ability to catch our mistakes. UITS has implemented a tool called “Identity Finder “that you can run on your work and personal computer to detect unsecure sensitive information such as banking numbers, credit card numbers, and social security numbers, thus catching our storage errors. The software scans your computer for these risks and gives you the option to securely “shred” or quarantine unsafe data on your computer. Identity Finder will even scan your outlook mail for content that shouldn’t be there.
UConn resources for cloud data storage
One cloud-based data storage option UConn offers is a tool called IBM File Net. IBM File Net is an Enterprise Content/Document Management System and is available as a tool for data storage and management. More about IBM File Net and its various benefits can be found at this DailyDigest entry.
In my post from January 14, 2013 below I included a section on protecting your personal information, as well as resources for protecting sensitive University data. To follow up on that post, I wanted to share a reminder tip that was posted earlier today by the UConn Information Security Office (ISO) on its two Facebook pages (UConnISO and UConn HuskyHunt):
Privacy Month Tip #13 – Protect Your Data, and here’s how….
As part of the secureU initiative, the University of Connecticut has partnered up with Identity Finder,LLC to bring the Identity Finder software to all faculty, staff, and students of the University of Connecticut free of charge!
Identity Finder is a special software that gives users the ability to find and protect sensitive data on their computer(s), helping to prevent data loss and identity theft. Identity Finder reduces the risk of data leakage and identity theft by discovering and securing sensitive information across computers. Built-in tools are included to shred, scrub, secure and quarantine vulnerable data in order to protect University of Connecticut constituents from data loss caused by spyware, viruses, lost laptops, and hackers.
For UConn employees and students, if you haven’t already done so, visit UConn’s Identity Finder website and install the software on your UConn-issued computer. There is also an option to install the software on your personal computer too. You should strongly consider doing so. You will be amazed at what you find that you have stored there that you forgot about!
This week’s posts will be focused on the topics of identity theft prevention and data protection.
Taking Care of Your Personal Information
What can you do to diminish the chances that you will become the victim of identity theft? Here are some pointers:
Taking Care of University Data (or personal information collected by University faculty/staff):
Here at UConn we take privacy and data security very seriously. Systems are in place and resources are available to protect sensitive information we collect and/or maintain as part of our business practices. Here are just some of the available University resources to help with identity theft prevention and records management as they relate to University records:
Privacy/Records & Information Management
Rachel Krinsky Rudnick
Assistant Director of Compliance/Privacy Officer
Chief Information Security Officer