Applicants for Employment

What is ‘personal information’?

‘Personal information’ means any information which relates to or identifies you as an individual.

Who will process my personal information?

The information provided here applies to the collection, use, maintenance, sharing and disclosure of your personal information when you apply for employment with the University of Connecticut. Your information will be processed by assigned staff of the University of Connecticut, and/or any vendor (our processors) providing specific services to, or on behalf of, the University of Connecticut.

What personal information will be processed?

The University will use the details you provide through the application process, including all documentation you provide to us or that others provide to us on your behalf (e.g., references or recommendations from others), when considering your application for employment. This may include information such as: name, address, email address, telephone number, emergency contact information, voluntary response to application questions concerning your race, gender and ethnic origin, passport, past academic and/or employment history, financial documentation, and any information you voluntarily disclose as part of your application materials.

For successful candidates who are offered employment, please note that such offer and subsequent acceptance of employment, except in limited circumstances, is contingent upon successful completion of a background check and any applicable additional immigration review and approval process requirements.  These include running Social Security number verifications, past address traces, checking judicial data for criminal convictions and reviewing sex offender registries in any jurisdiction you may have resided in  and information regarding current and prior immigration status.  Please note that we will only use any information gathered as part of these relevant background checks, immigration review, and approval processes for the specific purpose of clearing you to begin employment with the University of Connecticut and/or securing your visa status if you require visa sponsorship by the University of Connecticut. In addition, upon acceptance of employment with the University of Connecticut and successful completion of the background check and applicable immigration review process, additional information is also processed to complete the onboarding of employment with the University of Connecticut, such as employment benefits, employment eligibility verification and labor union affiliation. Where applicable, we also collect, use and maintain the following personal information about applicants’ dependents (spouse and unmarried child under age 21) if required to secure visa sponsorship from the University of Connecticut: name, address, email address, telephone number, passport, place of birth, date of birth, gender, marital status, and prior immigration history.

We will collect, maintain, retain, share and/or disclose any such information described above in accordance with applicable legal requirements, record retention schedules and University policies. We will only disclose such information with external parties where required by law.

What is the purpose and legal basis of the processing conducted during the application process?

The University of Connecticut processes the personal information provided on your application and during the employment consideration process in accordance with legal requirements for State Agencies of the State of Connecticut, in accordance with policies and procedures of the University of Connecticut and/or for purposes in the public interest in hiring applicants for employment.  These public interests include:

  • The prevention and/or detection of fraud.
  • To ensure that criteria and prerequisites for employment in the applied-for position are met.
  • To ensure statutory requirements related to equal opportunities in employment.
  • To meet applicable State and Federal regulatory requirements related to immigration and employment.
  • For research and statistical purposes, as permitted and/or required by law. However, any such information will be published in aggregate form so as not to allow for identification of personal information of an individual applicant or employee.

If you are a current employee, then we may use the information described above in order to update the employment records we already hold on you.

The University of Connecticut further considers the processing of your personal information for the above described purposes to be necessary and/or required for the University to take the appropriate steps needed to create the contractual relationship of employment with you (e.g. to process you application, review your submitted personal information and required background checks, and to offer you employment by means of an offer letter and/or specific contract for employment), or necessary for compliance with a legal obligation (e.g. statutory requirements related to equal opportunities in employment), or necessary for the performance of tasks we carry out in the public interest (e.g. non-statutory reporting, research).

If you become an employee of the University of Connecticut, your information will be used to administer our contractual employment services with you, including support services such as benefits, professional development, reasonable accommodations, athletic programs, and fundraising activities. If you are offered employment and require visa sponsorship by the University of Connecticut, your personal information will be used to process your visa sponsorship.

Who will my personal information be shared with and/or disclosed to?

Please note that University websites are not directed to children under 13 years of age.  We do not sell products or services intended for purchase by children under the age of 13, nor do we knowingly collect or store any personal information, even in aggregate, about children under the age of 13.

How can I access my personal information?

UConn and many of its websites use third party applications for data analytics and tracking. These applications use cookies and other data tags to help the website analyze how users use the site. The information generated by cookies and other data tags about your use of the website (including possibly your IP address) will be transmitted to and stored by the third party applications, including but not limited to Google Analytics.

How long is my information kept?

We store your personal information in accordance with applicable records retention requirements established by the State of Connecticut and/or other Federal or State legal requirements.  For additional information regarding record retention requirements at the University of Connecticut, please visit

Who can I contact with questions or concerns?

Due to the rapidly evolving nature of information technology, the electronic transmission of data, including via the Internet, cannot be guaranteed complete security. The University is committed to protecting your privacy and securing your information. However, we cannot guarantee the security of any information that you transmit to University websites from outside the University environment, and you do so at your own risk. Once we receive the information you transmitted, we will use reasonable safeguards consistent with applicable legal requirements and prevailing information security standards to appropriately maintain the security of personal information collected on or otherwise processed by way of our websites.

How will I know if changes are made regarding how my information is used?

Under laws applicable to the European Union, specifically the General Data Protection Regulation 2016/679 (“GDPR”), if your personal information was transferred out of the European Union, you have the right to request access to, rectify, erase and restrict the processing of your personal data. You also have the right to revoke this consent to use your personal data. You may exercise these rights or ask questions concerning the use of your information by contacting the University Privacy Officer at If personal information was transferred out of the European Union to the University of Connecticut and you feel the University has violated the GDPR, you have the right to file a complaint with the appropriate supervisory authority in the European Union. These rights are more specifically described in the Privacy Notices posted on the University of Connecticut’s website at

If you believe that, under applicable laws of your home country, you have additional rights that you would like to exercise, you may contact the University of Connecticut’s Privacy Program at

Last Updated:  May 24, 2018